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Work List Management
  • work_list
  • monitoring

To monitor units, you need to place them in the work list. Only units presented in the work list can be used to display on the map, as well as to apply various control elements: jobs and notifications execution, reports generating, drivers and trailers assigning, messages or tracks viewing, finding nearest units, etc.

The work list has two display modes:

Each of these lists is independent, and their settings are stored separately. When you switch between them, all settings that were last applied to this type of list are restored.

To search for the required units in the list, use the dynamic search above it. The search is carried out by unit name, group name, unique ID, device type, phone number, and such profile properties of the unit as VIN, vehicle type, registration plate, brand, model, year, and color.

Unit list

Adding units to the work list

To add units to the work list, use the following buttons in the header of a list:

  • : add all units available;
  • : add particular unit(s). The search tool is used.

Moreover, there are alternative ways of adding units to the work list:

Units created in the monitoring system or CMS Manager are automatically added to the work list of the monitoring panel of the user-creator (you may need to refresh the page or log in again). If the group view monitoring mode is activated in the work list, the new unit automatically gets in the group it was added to at creation, or to the Units outside groups (if it does not belong to any).

If the filtration on the basis of data recency is used and the created unit does not meet the specified conditions, automatic addition to the list does not happen.

Removing units from the work list

Units can be removed from the work list individually or all at once:

  • : the button next to each unit to remove this particular unit from the list;
  • : the button in the header of the list to clear the work list (to remove all units).

Note that deleting units from the work list does not lead to their deleting from the system. They can be added back to the work list using the ways described above. Units can be deleted from the system on the Units tab.


By default, the work list is sorted by names arranged in direct alphabetical order. The order can be reversed. To do this, use the switch button or in the header.

Besides, it is possible to sort units by other attributes such as motion state, connection quality, etc. To do this, use the buttons in the header:

  • : sensor state;
  • : commands;
  • : motion state;
  • : last message time;
  • : online connection state;
  • : media files;
  • : quick track;
  • : driver information;
  • : trailer information.

For instance, to sort units by the motion state, use the button . The list is rearranged in such a way that all the moving units appear at the top of the list, and those that are not moving appear at the bottom. To reverse the motion state order of units, click on the button again.

The presence or absence of certain columns is adjustable in the customizer of monitoring options.

Unit group list

In this mode, the units from the work list are shown by groups. Next to the group name, you can see the number of units in it. The group tooltip displays the list of the units that belong to this group. 

The groups and units selected in the list are shown on the map.

In the list, you can perform the following actions with group:


Expand the group to see the units belonging to it and information about them.

Collapse the list of units for the group.


Sort groups by name in direct or reverse alphabetical order.

Add a certain group or unit to the work list. Read more here.

If you add a unit that doesn’t belong to any group, it gets into the Units outside groups group with the icon . Unlike standard groups, this group doesn’t have the feature of editing properties.

Add all the lacking groups and units to the work list.

If there are no units in the group, it is not added to the work list using this icon.

Add the remaining units of the group to the list. This icon is shown at the end of the expanded group list only if some units belonging to the group are not shown in the list. You can see the number of the lacking units in the tooltip of this icon.

Send a command to all the units of the group at once.


View or edit the unit group properties.


Clear the list/Delete the group or the unit from the list. Like in the mode described above, this action doesn’t lead to the deletion of units from the group and from the system.

Searching and adding units

There is a convenient tool for finding units and adding them to the work list. To open the unit search dialog, click on the Add units or groups button () in the work list header.

Unit search dialog displays all the available groups (in square brackets) and units in alphabetical order. To add units or unit groups, double-click on them. If the Unit list mode has been activated, then single units (one or more) are added to the work list even if you double-click on a group.

If the Unit group list mode has been activated, a group is added to the work list in a collapsed form. To add a unit group with a complete set of units, double-click on a group. To add a unit group with some particular unit, click on this unit then. When you add units that do not belong to any of the groups, they are automatically placed in the Units outside groups group .

In order for the added units to be instantly displayed on the map, activate the Show added units on map checkbox in the unit search dialog.

Search by criteria

If you have a large number of units/groups, you can use special filters to quickly find the item. The dropdown list contains the following search criteria: name, creator, custom fields, profile fields, phone number, unique ID, device type, access from the user, geofences, sensor, drivers, trailers, passengers, etc.

Select a search parameter and then type a keyword into the next field. For instance, to find all MANs, select search by name, and in the template field type man. All units and groups which names contain the combination of characters man (both at the beginning and at the end of the name) will be found and displayed immediately. The comma sign (,) can be applied to string together several requests. For example, to find all MANs and all Ivecos, type *man*, *iveco*.

If you leave the search field empty, all the units that have the selected property (sensors, ID, etc.) will be displayed, for example, all units that have a driver assigned to them. Then you can type a driver's name or code to narrow the search.

Most of the search parameters (except for geofences, drivers, and trailers) are taken from and can be viewed and changed in the unit properties. When using a search by a sensor, not only the name of a sensor can be entered in the template field, but also a part of its description, parameter type or parameter name.

After the first search is complete, you can continue the search on the second (third, etc.) level: search among the results of the previous search. To do this, click Add to the search list . The principles of inquiry formation remain the same.

If your search is successful and you want to include the results in the work list, you can do this with a double click or using the buttons:

  • : add a search result to the work list;
  • : replace the existing work list with the search results.

Dynamic work list

The work list on the Monitoring tab can be formed dynamically according to the time when the last message with coordinates from a unit is received. Units are removed and added to the list and map automatically. The work list is updated every 10 seconds.

The function can be enabled in the customizer of monitoring options. Change the Without filtration option to Work list or Work list and map and specify the filtration interval in minutes. Then only those units from which data was received during the specified interval will be displayed on the Monitoring tab. If the Work list and map option is selected, the units are added not only to the work list but also to the map.

With this mode enabled, some functions of the system become unavailable or operate differently:

  • Manipulations with the work list (such as searching, adding, and removing units) are impossible.
  • The filtration by the time of the last message does not affect the work list if the Unit group list mode is selected.

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