Several drivers can be assigned to a single unit.
There are two ways to assign a driver to a unit: manual and automatic.
To assign drivers to units, you should have the Create, edit and delete drivers access right towards the resource where those drivers belong.
The manual assignment can be performed in both modes (Drivers, Groups) on the Drivers tab. Use the Assign/Separate button (/ ) to attach or detach drivers to/from units. The button is disabled ( ) if your access is not sufficient.
Click on the Assign to unit button (), choose a unit for the driver to be assigned to, and click OK.
The availability of units in this list depends on the work list on the Monitoring tab. If there are no units in the list, click on the Add all available button ( ). If the list is still empty, then you have no access rights to these units.
To detect a driver automatically the corresponding equipment should be installed. For instance, contact memory devices, namely digital electronic keys (e.g. RFID chips) are widely used in personnel access control systems. When getting into the vehicle, the driver applies the electronic key to the reader connected to the tracker. If the parameter received from the tracker contains the key code, the driver becomes assigned. However, if the value of the parameter is empty, the driver is separated.
To use the automatic method of assignment, some adjustments should be done in the system beforehand.
1. A special sensor of the Driver assignment type should be created in the properties of each unit intended for automatic assignment. A parameter for this sensor can be avl_driver or some other depending on your equipment and its configuration. One or more driver sensors can be created on the basis of different parameters. If more than one driver assignment sensor exists within a unit, the Validate separation option can be useful. If the option is activated, a driver assigned to a unit automatically can be separated from this unit only if the empty value comes from the same parameter that was used to assign the driver. Otherwise, the driver separation coming from any parameter will lead to the separation of all drivers assigned to this unit.
A driver can be separated from the unit upon receiving the parameter with the separation code configured in the properties of the Driver assignment sensor, and also upon the activation of the corresponding notification (for example, upon switching off the engine). When a driver with the enabled Exclusive option is assigned to a unit, all others are automatically unassigned. This function is relevant for drivers created within the same resource.
2. Create a list of units for any resource the drivers of which are intended to be assigned automatically. In order to do so, click on the Automatic assignment icon (), and follow the steps listed below.
Upon clicking on the Automatic assignment icon, a list of available resources is opened.
Here you choose a resource the drivers of which will be used in the automatic assignment (with the units chosen in the next dialog). In order to understand which drivers belong to a particular resource, go back to the Drivers tab and apply a filter by resource (drop-down menu to the right of the Create button).
After choosing a resource, click Next. If only one resource is available, then it will be chosen automatically.
The next dialog contains a list of units to which the drivers from a chosen resource can be assigned automatically. Depending on the access rights possessed, the list can be viewed or edited.
The Automatic assignment list contains only those units, to which the user has the Use unit in jobs, notifications, routes, retranslators access right.
Thus, a driver will be automatically assigned to a unit with the help of iButton in case (1) this unit has a special sensor in its properties and (2) this unit is indicated in the list of auto-attachable units applied to the resource where the driver belongs.
The automatic assignment of drivers is removed in the same way: in the Automatic assignment dialog, choose a resource and cancel the selection of units for which the automatic assignment will not be used.
This option allows you to view the history of assignments, remove them if necessary, and register the driver’s shift manually. To perform these actions, click on the Register work interval icon () to the right of the driver’s name.
To view the driver’s assignment history and register shifts, you should have the Query reports or messages access right to the resource.
To view the history of assignments, specify the required interval and click Show. In the list of assignments, you can see the unit name, the date and time of each assignment and separation.
You can remove an incorrect assignment or separation from the list by clicking on the icon at the end of the line.
You cannot remove the last assignment or separation registered in the system.
To register a shift manually, click on the Register shift button in the lower left corner of the dialog box. Next, select the unit and specify the beginning and/or end of the shift. To activate the field of the shift end, select the check box next to it.
When registering a shift manually, the date and time indicated as its beginning and end should be in the past or present. If you specify the beginning and end in the future, the shift is registered with the current date and time.
To finish the shift registration, click OK.
A driver can be assigned simultaneously only to one unit. If somehow (for example, through registration of shifts) you are trying to assign a driver to another unit, later assignment cuts off the previous one.
However, several drivers can be assigned to one unit at once. It is reasonable with long-distance truck drivers and truckers.
If you want to avoid the situation when a unit may have several drivers assigned to it, use the Exclusive option in driver properties. If a driver with such an option is assigned to a unit, the other previously assigned drivers are separated automatically.
Note the following restrictions: