Managing driver assignments

Who can do it: Customer
Where: Wialon Platform FleetSpace

Driver assignments link a driver to a specific device for a defined period. Wialon Platform supports manual assignment methods, including real-time, retrospective, and scheduled assignments.

Use this method to view and manage all driver assignments in a centralized list. To create a new driver assignment:

1. In Wialon Platform FleetSpace, navigate to the Driver management page.

2. Click the Assignments tab.

3. Click the New assignment button.

   

4. In the New assignment form:

   • Select the Driver from the dropdown list.
   • Select the Device from the dropdown list.
   • Define the From (start date and time) and To (end date and time) for the assignment. For ongoing assignments, the To field can be left blank or set to an infinite future.

5. Click Save to create the assignment.

To edit an existing driver assignment:

1. On the Assignments tab, click on the row of the assignment you want to edit.
2. Modify the Driver, Device, From, or To dates as needed.
   • You can edit past assignments to correct mistakes.
   • You can set a future end time for scheduled unassignments.
3. Click Save to apply the changes.

You can manage assignments directly from a specific driver’s profile on the Drivers online page or Driver management page.

1. In Wialon Platform FleetSpace, navigate to the Drivers online page.

2. In the drivers list, click on the driver’s name or the icon next to the driver.

3. In the opening menu, select the Unassign or Assign options to select or remove the device.

   

When selecting Assign, the devices to which no driver is currently assigned are listed first, followed by devices with drivers assigned. You can start typing the device name to filter the list.

The Manage assignments option takes you to the Assignments tab in the driver details.

You can directly access the Assignments tab in the driver details from the Driver management page:

1. In Wialon Platform FleetSpace, navigate to the Driver management page.
2. Select the necessary driver profile.
3. Navigate to the Assignments tab.
4. Edit the assignment and click Save.

You can manage assignments from device details if they contain the Driver assignments widget (must be configured by your service provider). To assign a driver to a device:

1. In Wialon Platform FleetSpace, navigate to the Devices page.
2. Select the required device to open its details.
3. In the Driver assignments widget, click the Assign driver icon.
4. Expand the Driver list.
5. Select the required driver. The drivers who are not currently assigned to any devices are listed first, followed by assigned drivers. You can start typing the driver’s name to filter the list.
6. Click Apply.

After that, the driver name is displayed in the Driver assignments widget and you can access the driver profile directly from the device details.

To unassign a driver from a device:

1. In Wialon Platform FleetSpace, navigate to the Devices page.
2. Select the required device to open its details.
3. In the Driver assignments widget, click the Unassign driver icon next to the driver’s name.
4. Confirm your action.

After that, the driver is unassigned from the device and their name is no longer displayed in the widget. The Unassigned caption is displayed there instead.

In addition to manual driver assignments, the system can automatically assign and unassign drivers based on driver card data from tachograph devices.

When a driver inserts their tachograph card, the system reads the driver code from the telemetry data and looks for a matching driver in the system. If a driver with the same code is found, an automatic assignment is created between the driver and the device.

When the driver card is removed, the assignment ends automatically.

For automatic assignments to work, the following conditions must be met:

• The device is configured to report driver identification telemetry (for example, via a tachograph with a driver card reader).
• The driver exists in the system with a driver code that matches the identification value reported by the device.

If the driver code received from the device doesn’t match any driver code existing in the system, no assignment is created.