Monitoring due dates for tachograph file downloads

Who can do it: Service provider, Customer
Where: Wialon Platform FleetSpace

To stay compliant, you must download tachograph files at regular intervals. The deadline for each driver and device is calculated based on the date of the last download and the interval required by EU Regulation No 165/2014:

A deadline is considered due soon when 7 days or fewer remain until it. All the places listed below use these rules, so the values always match.

Only drivers and devices with at least one tachograph file download appear in the table. Entities without download history aren’t shown. To get your first tachograph files, request them manually or configure automatic file requests.

You can track download deadlines in three places:

For the full list of the widgets available with the module, see Monitoring tachograph data with widgets.

To get a notification before a deadline instead of checking it yourself, create an automation of the Tachograph download due info type.

The Due dates tab on the Tachograph control page shows the download deadline status for every driver and device that has at least one tachograph file download.

The number in parentheses next to the tab name (for example, Due dates (2)) shows the total number of overdue and due soon items.

At the top of the Due dates tab, a summary section provides a quick overview of whether tachograph files in your fleet are downloaded on schedule:

Each row in the table represents a driver or device with a tachograph download. The table contains the following columns:

The Status column displays a color-coded chip that shows how close the driver or device is to their download deadline:

Indicator	Color	Status	Description
	Green	On schedule	More than 7 days remain until the download deadline. The chip displays the number of days left (for example, 27 days left).
	Yellow	Due soon	7 days or fewer remain until the download deadline. The chip displays the number of days left (for example, 3 days left). When the deadline is today, the chip displays Due today.
	Red	Overdue	The download deadline has passed. The chip displays the number of days overdue (for example, 47 days overdue).

You can filter the table to show only the items you need:

• Click All, Overdue, or Due soon to show items based on their deadline status. The number in parentheses shows how many items match each status.
• Select All entities, Devices, or Drivers to show only the selected type.

The Search field at the top of the table helps you find specific items. You can use it in two ways:

• Start typing a driver name, device name, or status (Overdue, Due soon, or On schedule) to see matching suggestions and select the necessary item from the list.
• Click on the search field and select a criterion first: Device, Driver, or Status. Start typing or select one or more values from the list. Click Apply.

You can combine several criteria. To clear a criterion, click the icon . To clear all criteria, click the icon in the search field.

You can sort the table by clicking on a column header. Click the header again to switch between ascending and descending order. The current sorting column and direction are indicated by an icon next to the column name.

You can choose which columns to display in the table and change their order. To do this, click the icon in the upper-right corner of the table header.

In the configuration menu, you can:

• Use the checkboxes to show or hide individual columns. Use the Show/Hide all checkbox to select or cancel the selection of all columns at once.
• Drag the columns using the icon to reorder them.
• Click Reset to restore the default column configuration.

The changes apply immediately to the table.

In addition to the Due dates tab, you can add tacho file deadline widgets to the device and driver lists and details in FleetSpace. These widgets display the download deadline status directly on the Devices and Drivers online pages, so you don’t need to open the Due dates tab to check individual deadlines.

The following widgets are available:

The widgets use the same color coding as the Due dates table: green (on schedule), yellow (due soon), and red (overdue). If no tachograph file has been downloaded for the driver or device yet, the widget shows the overdue status.

To add these widgets, use the editor mode. For instructions on adding widgets to the device list and details, see Setting up widgets in the device list and Setting up widgets in the device details. For the driver list and details, see Customizing a driver profile view.

Tacho file deadline widgets aren’t included in the default workspace. A service provider must add them in the editor mode for each workspace where they should appear.

The File compliance (value card) widget shows one summary value on the Dashboard.

To add it:

1. Enable the editor mode on the Dashboard page and click Add widget.

2. In the Add to dashboard panel, find the File compliance (value card) widget in the Tachograph section. You can also use the search.

   

3. In the View value dropdown, select the value the widget shows:

   View value	Description
   Tacho download compliance rate	The percentage of drivers and devices whose downloads are on schedule.
   Tacho downloads due soon	The number of drivers and devices with 7 days or fewer left until the deadline.
   Tacho downloads overdue	The number of drivers and devices whose deadline has passed.

4. Click the icon next to the widget name.

To show several values at the same time, add the widget for each of them.

The widget shows real-time data, so the values don’t depend on the analysis period selected on the Dashboard and aren’t compared with the previous period.

Click the widget to see the drivers and devices behind the value.

The chips at the top show that the data is real time and how many devices and drivers are in the list. The table contains the following columns:

Drivers are displayed in the list only if the Drivers module is enabled for the customer account and you have the Read permission on drivers.

You can sort the data by clicking a column header and download it in CSV format. To filter or search the data, click Due dates to go to the tab.